File Serving
1. Overview
2. Icons
3. Checking Files Out/In
4. File Management
5. Troubleshooting


Section 1. Overview

If you have a Studiometry network set up with version 3.1 or later, you can share files from your server machine to your client machines. The option can be turned on in the Preferences Window > Networking section on your server. The shared files can be accessed via the Project's File list to download, check out, upload, or open. You can add Served Files the same way you add local files: by drag-n-dropping the file, or using the plus button to select the file. Studiometry will simply ask you if you'd like to add the file to your Local Files list or to the Served Files list. See the File Management section for more information on how Studiometry handles the files on your computer and the server.


Section 2. Icons

The File Icons show the relation of the Files on your Local Machine in the Served Files folder compared to the Servers files. You may have the same file on your machine in another location, but if it is not in the Project's Served Files folder (located inside the Studiometry data folder) then Studiometry will show the first icon listed below, saying you do not have the file.

() You do not have the file on your local machine in the Project Served Files folder (see File Management section for more information).
() You have the file on your local machine in the Project Served Files folder and it is synced with the server (same modification dates).
() You have the file on your machine in the Project Served Files folder, but it is older than the server's file. You should download the file before editing it.
() You have the file on your machine in the Project Served Files folder and it is newer than the server's file. You should upload the file before anyone else tries to edit it.
() You are currently download or uploading the file. The status of the transfer can be found on the right side of that file's row.

() The file is checked out, and currently be used by another employee
() The file is not checked out, and is available for editing


Section 3. Checking Files Out/In

If you're going to be working on a File and do not want other employees downloading or editing the file until you're done, you can Check Out the file to let them know you're using it. When you double-click a file that is not checked out, you will have the option of Checking Out the file as well as downloading it. You can also Right-Click or Control-Click the file to check it out without downloading. When you double click a file you have Checked out, you are given the option to Check In the file or Open it on your disk. When you Log Out of your employee account or quit the program, Studiometry will automatically check in all files you had checked out.


Studiometry will still allow users to download and modify Checked Out files. Tell your employees what it means when a file is checked out!


Section 4. File Management

Studiometry stores all downloaded Server Files in a created Server Files folder inside your Studiometry data folder. To easily access this folder, use the button under the Project's File List. Studiometry keeps all of these items in one place to easily check modification dates to make sure all files are in sync. It is highly recommended to try to keep your Project related files in this location, but you can also copy the files to other locations and then drag and drop the file back to the list to upload it to the server.

When you add a served file to a Project on a client machine, Studiometry will automatically copy that file to your computers Served Files folder for that Project. With this in mind, the file you've dragged to the list will just be copied to the network, and not directly accessed or shown in the list.

Why are the Project Files folders name like "PR-ARNCTAIXOTSMYTHDDKWMT"? Studiometry keeps track of Projects internally by using these unique Internal ID's, giving the user flexibility to have whatever name and ID you'd like. If the Folders were named by Project name or Project ID, Studiometry would lose its reference when you rename a Project, or if you have multiple projects with the same name.

With Studiometry 3.2 and later, you have the option of specifying an alternate Served Folder for each Project. In the main window, click the "Select Served Folder" button underneath the Project's files list, and select another folder. Studiometry will then save and check your networkable Project files based on your selected folder.


Section 5. Troubleshooting

Issue
Solution
1. Won't Download/Upload
First, make sure you're connected to your Studiometry network. Go to the Network Setup Tutorial for more information and help on that subject.

You may also want to try opening port 4466 if all else fails. Do this the same way you opened port 4465 for general networking.
2. I cannot see served files
Studiometry has the option to turn off access to Served Files on a per-employee basis. You should ask your network administrator if your employee account has access to served files.

If you've checked and you are supposed to have access, try restarting Studiometry.

Oranged.net Software | Store
Copyright © 2007 Oranged Software