Tutorial: Payments and Accounting
The Payments class in Studiometry is used to track all money coming in from your Clients. When a Client pays for an Invoice, the transaction should be recorded as a Payment. This helps keep your data organized in a few aspects of Studiometry. For instance, multiple Payments can be made on an Invoice, and Studiometry can automatically calculate and show (if you have the variables set in your Invoice templates) the amount received and amount due, as well as the total for an Invoice. Once you receive enough Payments for an Invoice Studiometry will mark the Invoice as paid.

Payments are also used to track a Project's balance. All items and taxes are calculated to determine how much is owed or how much of a retainer remains for a Project. You can see your Projects' balances by selecting the appropriate Client and navigating to the Projects tab in the Client Info tab panel. You can also see the amount received, status, and total hours worked on the Project in this list.

Going back to marking an Invoice as paid, Studiometry will automatically create the correct payment amount and information when you select "Create Payment" while marking the Invoice as paid. The Payment Editing Window will show up with the correct information pre-filled. You can then select the payment method and enter whatever information you'd like. None of the extra information is necessary for Studiometry, and would just be for your use and reference. Once the Payment is created, it will show up in the Payment tracker, the Project's payment list, the Client's payment list and the list of Payments in the Invoice Editing window.

If a Client makes a Payment for a Project that isn't Invoice related, you can simply enter it by clicking the plus button in the Project's Payment list. You can also, if a Client makes a Payment for no specified Project, make a Payment just attached to a Client.

Studiometry's accounting section can be used to track your business expenses (such as phone bills, rent, and office supplies) via regular expense types and via recurring Debt/Credits. You can also export an expense report including you business expense information, as well as all Debt/Credit information for all Projects based on the entered dates. These exported reports can be imported into almost any program, as they are exported as delimited text. The accounting section is also where you can enter inventory and create tax reports.

Continue to Tutorial: To Do's and Calendar


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